5 Ways New Freelancers Can Make More Time in Their Daily Schedules

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As a new freelancer, navigating self-employment can be exciting and challenging. One of the biggest hurdles often encountered is managing time effectively. Without a traditional 9-to-5 job structure, it can be easy to become overwhelmed with tasks, leading to stress and reduced productivity. Being an irreplaceable asset needs to be managed wisely to ensure the success of your freelance career.

Embracing good time management practices helps you get more done in less time and contributes to work-life balance, a common struggle for freelancers. However, the freedom that comes with freelancing often poses unique challenges. New freelancers must contend with many issues that make effective time management seem daunting, from setting priorities to dealing with distractions and maintaining a healthy work-life balance.

This blog post will explore five proven strategies to help new freelancers create more time in their daily schedules, allowing them to work smarter, not harder. These tactics are designed to maximize productivity, reduce stress, and ultimately lead to a more prosperous and satisfying freelance career. 

So, whether you’re just starting or looking to improve your existing freelance routine, these tips could be what you need to take control of your time and achieve your goals.

Prioritizing Tasks with Digital Tools

As a freelancer, your time is your currency. The more efficiently you can spend it, the more profitable and successful your freelance career will be. One of the most effective ways to manage your time is prioritizing tasks. However, with numerous tasks vying for attention, how do you decide which ones are most important? Enter the world of digital planners and wall calendars.

The Power of Digital Planning

Digital planners have revolutionized planning and organizing tasks. They offer a convenient and efficient way to outline your tasks, set deadlines, and keep track of your progress. By visualizing your tasks, you can quickly identify which ones require immediate attention and which can be scheduled for later.

Start by listing down all your tasks in the digital planner. Once you have a clear view of what needs to be done, begin the prioritization process. A popular method is the Eisenhower Matrix, where tasks are divided into four categories based on urgency and importance. This method lets you focus on urgent and important tasks first, helping you avoid crises and last-minute rushes.

Harnessing the Potential of Digital Wall Calendars

A digital wall calendar is another powerful tool for task prioritization. It provides a broad view of your month or week, making allocating time for each task easier. You can color-code your tasks based on their priority level or use labels to categorize them, making it visually easier to understand your workload.

When scheduling tasks, consider their deadline, the amount of effort required, and their impact on your overall goals. Tasks with looming deadlines or a high impact on your objectives should be given priority.

Remember, the goal is not to fill every hour of your day with work but to ensure that the most critical tasks get done first.

Tips for Effective Task Prioritization

  1. Be realistic about your capacity: Don’t overload your schedule. It’s better to complete fewer tasks effectively than to half-complete many.
  2. Break down larger tasks: Large tasks can seem overwhelming. Break them down into smaller, manageable tasks and prioritize these subtasks.
  3. Review and adjust regularly: Priorities can change, so review and adjust your digital planner and wall calendar regularly. This keeps your schedule flexible and adaptable.
  4. Use reminders and notifications: These can help you stay on track and ensure high-priority tasks do not slip through the cracks.

Prioritizing tasks is a crucial aspect of time management for freelancers. With the help of digital planners and wall calendars, you can streamline your work process, reduce stress, and increase productivity, leading to a more successful and fulfilling freelance career.

Time Boxing: A Powerful Productivity Technique for Freelancers

In the world of freelancing, where multiple tasks and projects often vie for your attention, effective time management can be a challenge. One technique that has proven to be particularly effective in such scenarios is time boxing.

Understanding Time Boxing

Time boxing is a time management technique that allocates a fixed period, or a ‘box’ of time, to a specific task or activity. It’s akin to setting an appointment with yourself to focus on a particular task, and once the time is up, you stop working on it and move on to the next task. This method encourages focused work and discourages multitasking, often leading to inefficiency and stress.

Implementing Time Boxing in Your Daily Schedule

Implementing time boxing in your daily schedule is relatively straightforward. Here are the steps:

  1. List out your tasks: Start by identifying all the tasks you need to accomplish. These could be client projects, administrative tasks, or even personal chores.
  2. Estimate time for each task: Assign a realistic time estimate for each task. If a task is large and complex, break it down into smaller subtasks and assign time boxes to each.
  3. Schedule your time boxes: Allocate specific time slots in your day for each task. Make sure to consider your energy levels throughout the day, scheduling high-focus tasks for when you’re most alert.
  4. Set a timer: When it’s time to start a task, set a timer for the duration of your time box. There are numerous timeboxing apps available that can assist with this, such as Pomodoro timers.
  5. Start working: Work on your task until the timer goes off. Try to avoid distractions and stay focused on the task at hand.
  6. Take a break: After each time box, take a short break before moving on to the next task. This can help maintain your energy levels and focus throughout the day.

The Role of Time Boxing Apps

Time boxing apps can significantly enhance the effectiveness of this technique. These apps come with built-in timers, allow you to schedule tasks easily, and send reminders when it’s time to start a task or take a break. Some timeboxing apps allow you to track your productivity over time and identify potential areas for improvement.

In conclusion, time boxing is a simple yet powerful technique that can help freelancers manage their time more effectively, increase productivity, and reduce stress. By combining this method with the use of time boxing apps, you can take your productivity to new heights.

Harnessing the Power of Productivity Apps for Freelancing

Productivity apps have become an essential tool in the freelancer’s arsenal. They offer a range of features that can streamline tasks, improve time management, and enhance overall productivity. However, with countless options available, choosing the right one can be overwhelming. Let’s explore some popular productivity apps and discuss their benefits and potential drawbacks.

Popular Productivity Apps for Freelancers

  1. Sunsama: is a digital daily planner designed to aid in achieving work-life balance. It provides a centralized platform to plan, coordinate, and track your tasks. With features like task dates, due dates, estimated times, and a built-in timer for specific tasks, Sunsama is a robust tool that can be particularly useful for freelancers managing multiple projects. Its complementary mobile app keeps you in sync even when you’re away from your desk, further enhancing its utility.
  2. Trello: Trello utilizes a card-based system that makes organizing tasks intuitive and straightforward. You can create boards for different projects, add checklists and deadlines, and even collaborate with clients or team members.
  3. Evernote: Evernote is a note-taking app that stores everything from meeting notes to web articles. Its powerful search capabilities make finding your stored information a breeze.
  4. Todoist: Todoist is a task management app that lets you create to-do lists, set reminders, and prioritize tasks. Its clean, user-friendly interface makes managing tasks a seamless experience.
  5. RescueTime: RescueTime tracks your time on applications and websites, giving you a clear picture of your daily habits. This data can help you identify productivity leaks and make necessary adjustments.

How Can These Apps Help?

Productivity apps help freelancers manage their time and tasks more efficiently. They allow you to keep track of deadlines, prioritize tasks, collaborate with clients, and even monitor your productivity. Bringing all these elements together in one place eliminates the need for manual tracking and reduces the chances of missing important tasks or deadlines.

Pros and Cons of Using Productivity Apps


  • Efficiency: Productivity apps streamline your workflow, reducing the time spent on administrative tasks and allowing you to focus more on your work.
  • Organization: These apps keep all your tasks, notes, and deadlines organized in one place, making it easier to manage your workload.
  • Accessibility: Most productivity apps are cloud-based, meaning you can access your information from any device, anytime, anywhere.


  • Learning Curve: Each app comes with its unique features and interface. It might take some time to learn how to use them effectively.
  • Over-reliance: There’s a risk of becoming too dependent on these apps. If they go down or you lose access, it could disrupt your workflow.
  • Cost: While many apps offer free versions, advanced features usually come at a cost. Depending on your needs, this could add to your business expenses.

Productivity apps offer numerous benefits for freelancers, helping to manage time, and tasks, and improving efficiency. However, it’s essential to choose an app that fits your specific needs and working style. A good productivity app should enhance your workflow, not complicate it.

Embracing Accountability: A Key to Meeting Deadlines

Accountability is a crucial tenet in any functioning organization or professional setting, and this includes the realm of freelancing. It entails taking ownership of one’s actions and responsibilities, and accountability plays a pivotal role in meeting deadlines.

How Accountability Helps Achieve Deadlines

Accountability drives individuals to follow through on commitments, including deadlines. By being accountable, you recognize that not meeting a deadline has consequences. These could range from damage to your reputation, loss of client trust, or even financial repercussions.

Being accountable also involves setting clear expectations for tasks and their respective deadlines. This process includes defining objectives, outlining deliverables, and specifying timelines. This clarity helps you plan your work effectively and track progress, thereby increasing your chances of meeting deadlines.

Moreover, accountability fosters a sense of ownership. When you’re accountable, you’re more likely to take initiative, problem-solve, and put in the extra effort needed to meet your deadlines.

The Benefits of an Accountability Partner

An accountability partner can significantly enhance your commitment to meeting deadlines. This person can be a fellow freelancer, a mentor, or anyone who understands your work. They keep you on track, provide feedback, and offer support when needed.

Having an accountability partner can:

  • Increase motivation: Knowing someone will check on your progress can motivate you to stay focused and productive.
  • Provide objective insights: An accountability partner can give you an outside perspective, helping you identify potential issues or areas for improvement.
  • Foster a sense of responsibility: Regular check-ins with your accountability partner can reinforce your commitment to meeting deadlines.

Accountability Apps for Freelancers

There are several apps designed to foster accountability. Here are a few examples:

  • CommitTo3: This app allows you to list three essential tasks each day and share them with your accountability partner. They can track your progress and offer support or encouragement.
  • Focusmate: This app pairs you with an accountability partner for 50-minute virtual coworking sessions. You share your task at the start, work silently, and then report back at the end.
  • Todoist: This task management app lets you share projects and assign tasks to your accountability partner, allowing them to monitor your progress.

Accountability Apps enhance your ability to meet deadlines. Fostering a sense of responsibility, clarity, and ownership, accountability drives you to deliver on your commitments. Whether through an accountability partner or leveraging technology with accountability apps, embracing accountability can lead to more success and satisfaction in your freelancing career.


Achieving productivity as a freelancer is not just about working harder; it’s about working smarter. By embracing time management techniques such as time boxing, leveraging the power of productivity apps, and fostering a culture of accountability, freelancers can significantly enhance their efficiency, meet deadlines, and ultimately derive more value from their daily schedules.

Timeboxing encourages focus and discourages multitasking, leading to improved productivity. Productivity apps streamline your workflow, keeping tasks and deadlines organized, thus reducing the chances of missing out on essential tasks. Meanwhile, whether through partnerships or apps, accountability instills a sense of responsibility and motivation, driving you to meet your commitments and deadlines.

These tactics create a robust framework for managing your time and tasks effectively. They transform your workdays from being overwhelming and chaotic to being controlled and productive. Tailoring these tactics to fit your unique working style and needs is critical. Your journey toward higher productivity is personal, and these tools are here to aid you. 

So, harness their power and watch your freelance career flourish.

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