Your office manager is one of the most important people when it comes to making your hybrid workplace work, but so often they’re not given the tools they need to manage your workplace effectively.
One of the ways you can help your office manager is by empowering them, and your other employees, with a desk booking system to manage the scheduling of your desks. This article lists some of the major ways a desk booking system helps your office manager manage your hybrid workplace.
- Your office manager can automate desk booking with custom booking rules and policies
- Your office manager can manage your employees’ office experience with powerful user segmentation
- Your office manager can use utilization insights and data to continually improve your workplace
- Your office manager can delegate responsibilities to other members of your team
- Your office manager can drive efficiency and optimal desk availability by enforcing check-ins
- Your office manager will be free to focus on work that matters
1. Your office manager can automate desk booking with custom booking rules and policies
Instead of manually managing the booking and scheduling of your organization’s desks, your office manager can make use of a dedicated desk booking system to manage all booking-related tasks in your workplace. In an increasingly tech-assisted world, workplace leaders should be taking every opportunity to automate low-value, repetitive tasks so that their people are free to focus on the things that people do best – high-value, relational, strategic tasks that add value to the company’s long-term goals and objectives.
With a desk booking platform in place, your office manager can set up custom rules and booking policies that ensure your desks are booked only in the ways you want them to be booked, and then the software will handle the rest! Be sure to choose desk booking software that supports this kind of behavior.
2. Your office manager can manage your employees’ office experience with powerful user segmentation
If you’re an organization like any other, you’ll likely have various teams, job functions or departments that perform different work, at different times, and with different requirements than others. This means that your teams won’t have the same desk-booking requirements, and giving them the same user experience just won’t do!
With a dedicated desk booking system, your office manager can segment your employees into their respective departments, and thereby ensure that they have the correct booking accesses required to book the desks that they need, and that other employees can’t book the desks that aren’t intended for them.
This will go a long way to ensuring that all your employees feel suitably provided for in respect to the desks they need to do their work, because your office manager will have put the systems in place that ensure access privileges are properly allocated in your desk booking system.
3. Your office manager can use utilization insights and data to continually improve your workplace
By making use of the utilization metrics that will be available in your desk booking system’s reporting dashboard, your office manager will be able to identify optimization opportunities for your workplace that will drive your space-management strategy.
Armed with actionable insights and concrete data, your office manager won’t be left guessing about whether your office can explore reducing its footprint to save costs, or how best to make certain desks available for different times of the day to accommodate increasing demand. All these questions will be easily answered by your office manager when they’re able to examine the data, on demand, within your desk booking system.
4. Your office manager can delegate responsibilities to other members of your team
With a dedicated desk booking system in place, your office manager is free to assign admin rights to other employees in your office, like team leads, to help manage the bookings for their respective departments. While they can maintain oversight of the entire platform, most booking platforms allow for admin rights to be shared with a number of users on the system, which helps spread the workload across the team and provides autonomy to team leads where required.
5. Your office manager can drive efficiency and optimal desk availability by enforcing check-ins
Without a desk booking system, it becomes difficult to manage desks where employees claim a desk for a day, but then don’t show up for their booking! What happens to that ‘locked-in’ desk? Well, if you make use of a desk booking system that has a check-in feature, you can set up an automated rule that reminds users of their approaching booking, requires them to explicitly confirm their attendance, and releases the booking if they don’t.
This will allow your office manager to ensure that desks aren’t being locked up with unfulfilled bookings, which will leave your employees coming into the office without desks to work at. A check-in rule will enable your office manager to ensure that desks are kept free at all times when they’re not in active use.
6. Your office manager will be free to focus on work that matters
Finally, a dedicated desk booking system will free your office manager up to focus on the aspects of their job that truly matter, instead of repetitive, time-consuming booking tasks that don’t add anything to your employees’ workplace experience. They’re free to engage employees on larger issues related to the workplace that they can spend their time addressing, which ultimately results in a happier workforce and a stronger company.
Interesting Related Article: “Problems with the hybrid workplace and how to fix them“