If we lived in a perfect world, every single one of your events would run smoothly, without any hiccups or deviations from your plan. However, in the real world, things rarely go to plan. That’s why creating a comprehensive risk management plan for your event is crucial.
Your risk management plan needs to be comprehensive and effective, otherwise it isn’t worth the paper it’s written on. You need to be sure that your risk management plan is properly thought out and watertight.
Do you Really Need a Risk Management Plan?
When you’re planning an event, it’s essential to put a risk management plan in place. Not only will a plan help you to maintain control of your event if things go wrong, but you also have a legal obligation to ensure the safety of those attending and working at your event.
If you don’t have a risk management plan and someone becomes injured during your event, you could ultimately be held liable if you can’t prove that you put measures in place to reduce the risk. This highlights the importance of creating an effective risk management plan for your event.
Creating an Effective Risk Management Plan
An effective risk management plan will include every possible scenario or risk that could crop up before or during your event. This could include inclement weather conditions, staffing issues and health and safety considerations. You’ll need to identify each potential risk, put measures in place to reduce those risks and have an alternative solution if the risk cannot be reduced.
There are many templates to be found online which provide an outline of the detail you’ll need to include in your risk management plan. Alternatively, there are many different event courses on offer which go through the process of creating an effective risk management plan, helping you to set yourself up for success.
Prepare for Success
The most successful events have usually gone through an intense planning process, including the creation of a comprehensive risk management plan. The more preparation you put into an event, the more successful it is likely to be.
This is why it’s so important to take the time to make sure that your event risk management plan covers every possible scenario in great detail. It’s a good idea to get the wider team involved with this process, as it isn’t always easy to think of every possible situation that could occur.
It’s also important to remember that a problem could crop up on the day that you haven’t planned for. In this situation, it’s important to stay calm and quickly assess the situation, prioritising health and safety. It’s always a good idea to have a pre-defined team on standby to deal with risks as and when they occur.
Events don’t always go to plan, but you can set yourself up for the best chances of success by creating an effective risk management plan before your event and putting measures in place to reduce or mitigate any risks that arise.
Interesting related article: “What is Risk Management?”