The digital workplace is becoming the norm, and the benefits are real. However, it doesn’t have to be painful or scary. A digital workplace transformation can be easy when you start small and work with HR and your employees.
In today’s digital age, organizations must have the right tools to communicate, collaborate and operate as a team. A digital workspace offers organizations freedom and flexibility to build teams based on skills and projects rather than location, making everyone more productive. A culture of collaboration, even across multiple sites. It fuels productivity and drives business success.
Traditional workplace vs. modern digital workplace
The traditional workplace is a model that has remained the same for many years. It consists of an office with cubicles, desks, computers, and conference rooms. This environment is highly structured and only allows for flexibility.
The digital workplace is an entirely different beast. It’s fluid, dynamic, and only limited by our imagination.
Benefits of transforming to a modern digital workplace
Organizations that have embraced digital workplace technology report measurable and quantifiable benefits. A digital workplace enables employees to connect and access and share information across the organization more efficiently.
In addition, organizations that successfully navigate a digital workplace transformation often see increased productivity, increased workforce engagement and job satisfaction, higher retention rates, faster onboarding processes, and reduced operational costs.
Here are some digital workplace strategies to help you get started:
Get started with a single employee
It’s always easier to start small. So when you’re considering your digital workplace transformation, think about how you can make one employee more productive, happier, and healthier. The best way to do this is by using a digital workplace app that makes their daily tasks easier.
In addition to improving the workflow of employees who have already been trained on these apps, it also helps with onboarding new hires. This is especially true for those unfamiliar with the tools and practices used in your office. In today’s world, where people change jobs frequently, onboarding is essential to keeping workers engaged in their roles and proud of their work environment.
Set some goals
Digital workplace transformation is a big undertaking, and starting with clear objectives is essential. Goals can be short-term or long-term. They can also be specific or general. You can even have multiple goals at once.
This list of achievable goals can go on forever, depending on your needs and how many people are involved in transforming your workplace into one where everything is done digitally instead of physically.
Implement soft benefits
Soft benefits are the perks that make your company feel more like home. They’re not just about free coffee and ping pong tables but also about onsite gyms, childcare services, and flexible work schedules. These soft benefits can help your employees feel comfortable and happy at work. This sense of happiness can lead to higher employee retention rates.
Partner with HR to facilitate a digital workplace environment
To facilitate the digital workplace environment, HR must partner in the transformation. HR can help you with the following:
- The legal aspects of implementing a digital workplace
- Training and onboarding employees, as well as offboarding them
- Improving employee experience
The success of your digital workplace transformation will depend on your organization’s people and teams, so it’s essential to partner closely with HR. By working together, HR can support management in achieving their objectives, and employees can help manage their own experience through features such as personalized profiles.
To prepare for this partnership, start by establishing a shared understanding of what digital workplace transformation means for both you and the organization.
Talk to your employees
Once you’ve decided to move forward with your digital workplace transformation, it’s time to talk to your employees. Here are some tips for making sure that they are involved and excited about the project:
Use Microsoft Office 365 management tools
With the help of Office 365 management tools let you see and manage all of the Office 365 deployment, including your team, devices, security, and IT assets. These Microsoft 365 management tools help you manage your users’ health and ensure they have access to the right apps and are using them correctly.
Office 365 admin tools can also help you understand and manage cloud security risks. The Office 365 suite includes several management tools which can be used to monitor the performance, usage, and access of your resources, as well as to track compliance with various regulatory requirements.
It’s often possible to save money and gain productivity using the right Office 365 management tools. Use the right tool for each task. Customize them to fit your business needs and culture.
Workplace transformation is no longer just a matter of embracing one new way of doing things. It’s a journey to a digital workplace where employees engage, learn and connect.
Let them know what you’re doing
Employees need to know that this is a significant undertaking for the company so they understand its importance. Tell them why you’re doing it, the benefits, and which departments will be affected first.
The more informed they are of exactly what’s going on, the more likely they’ll be able to adapt their workflow when necessary. This also lets them get excited about their department’s future and what new technologies might mean for their responsibilities at work.
Get feedback from them early on in the development stages
Getting feedback from your employees is critical to any project’s success. Instead of waiting until the end to get their input, get feedback from your employees about your projects early in the development stages. This will not only help you maximize your resources and business goals, but it will also help make sure that you have clear and accurate information as you plan.
These tips will help you make the most of your digital workplace. With the use of Microsoft 365 management tools like Simeon Cloud to complement your automation and management efforts. Remember, it’s never too late for a company to use technology to improve its communication and collaboration with employees. On top of that, it doesn’t have to be complicated. Even if you don’t have all the resources available right now, remember that even small steps can lead to making significant changes over time.
Jeff Nevins, CTO of Simeon Cloud, a provider of a multi-tenant Microsoft 365 configuration management platform for MSPs. Nevins gives his take on cloud management and the MSP tool sets that are currently available.
Simeon Cloud is the leading cloud configuration solution for implementing governance and automation for Modern Digital Workplaces using Microsoft 365. With its friendly user interface, Simeon Cloud enables teams to easily manage configuration as code, establish baseline configurations for multiple tenants, deploy non-production environments, monitor and document drift, and back up and recover configurations.
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