When Is It a Good Idea to Outsource Versus Completing a Project In-House?

Running a business can be an incredibly rewarding experience, especially when you’re racking up profit in your day-to-day operations. Turning your passion into your primary source of income is one of the many joys that come with owning your own business. In the early stages of development, new business owners strive to breakeven within the shortest window of time possible.

However, a business owner will have many operational and administrative elements to attend to, which require an unwavering dedication and commitment to the company vision. As demand increases, there will be times when business owners can no longer run the business in-house. In response, a company can outsource labor for a variety of services.

Outsourcing is one of the quickest ways to help a company achieve its goals by delegating tasks to third-party service providers. While some business owners quiver at the thought of entrusting a third-party with their company vision, other businesses find it to be incredibly beneficial in completing tasks at a fraction of the cost.

Having difficulties assessing when you should and shouldn’t outsource labor? Here’s a basic guide that will distinguish tasks that can be completed in-house from those projects that should be outsourced to a third-party.

The best option for your business and when to outsource

When there is a high company growth rate

For the new business owner, the first sign of company growth can stir an unparalleled sense of excitement and fulfillment. If the number of orders you receive daily suddenly spikes and production can’t keep up with these surge in order quantity, you may wonder what to do next.

When you spread yourself thin as a business owner, you won’t have enough time to attend to your customer’s needs. As a result, they may start feeling neglected. Although you’re invested in customer feedback, it may not be possible to begin recruiting an additional customer support team, given its time-consuming and costly nature.

It’s essential to make the right decisions so that your staff doesn’t feel overwhelmed by overflowing to-do lists, which can negatively impact employee retention. Properly managing your time and outsourcing labor to automation experts like Telstar Instruments can ease operations for manufacturing plants and factories, helping the company run efficiently while leadership focuses on other business matters. With the many operational challenges, the best option is to outsource.

When you need to focus on the business

Sometimes, you may not have the time to supervise an in-house team. Managing a team can be hectic, especially when you have to adhere to strict timelines and complete large-scale projects.

To lighten your load, you may not be able to invest time and financial resources into the hiring process. Contacting applicants, conducting interviews, and following up via email will monopolize hours of your staff’s time.

Unfortunately, by the time you post an opening for an in-house position, attract potential candidates, gather the right talent, interview and train, you’ll have used more resources than you can practically expend. These talent acquisition-related tasks may distract you from the tasks-at-hand, interfering with your ability to meet deadlines.

In this scenario, outsourcing will be the best option. The beauty of an outsourcing agency is that they’re always ready to carry out the assigned tasks without requiring close supervision.

A good leader is aware of their staff’s strengths and weaknesses and assigns duties accordingly.  If you or your staffers aren’t particularly skilled at performing select tasks, you’ll waste a lot of time and money trying to complete the task, only for you to end up with a mediocre final product. However, when you outsource the job, you can capitalize on your core competencies and scale your business operations, contributing to productivity and business growth.

When cutting costs

Managing an in-house team requires a generous budget. Most companies find it challenging to maintain their employees, especially during economic uncertainties. With shortages in staff, the productivity of the business may be in jeopardy.

Business owners often make it a priority to cut costs regardless of the status of the company. Some may not wait until they’re facing an economic downturn. To cut costs while maintaining quality assurance, it’s crucial to analyze all risks involved when running the project in-house and weigh the benefits of outsourcing.

A company often outsources services when they understand that re-investing in niche skills will positively impact the business. For instance, when a firm invests money in an agency to run a sales and marketing campaign, there’s the surety of the benefits and the impact it’ll create on the business. A company should only commit to outsourcing if they’ve been promised a reassuring ROI.

Outsourcing labor not only reduces the need for budget cuts but also generates profits, unlike running the project in-house. Additionally, when a company has more tasks on their plate, it might not be easy to hire additional employees on a tight budget. In most cases, it’s more cost-efficient to hire an agency to perform the tasks at hand. Whatever the motive behind cutting costs, the best solution is getting outsourced services and spare the business from financial uncertainties.

When you need more time to strategize

The usual eight-hour workday may not be enough to reach the days’ goals. Trying to cram a calendar week’s worth of tasks into a five-day workweek can exhaust your staff. With inevitable time limitations, every successful business needs to set clear strategies to run the company. Unfortunately, it might not be possible to schedule enough time to execute your strategy if your workload keeps piling up. This is where outsourcing comes in handy.

With outsourced services, you’ll be able to delegate work, and you’ll have ample time to set strategies and focus on achieving your goals. You won’t have to worry about completing specific tasks because you’ll have already recruited a team ready to fulfill the Key Performance Indicators.

When you outsource your labor to reliable companies, your third-party company will deliver reports according to the agreed reporting structure. Overall, outsourcing takes the backlog of the company work, so you can focus on essential matters.

Smooth business operations

You can boost the value of a company by recruiting talent outside your immediate staff. With a mod podge of different strengths and weaknesses, your company’s productivity will soar. Outsourcing labor is also one of the quickest ways to acquire and retain new customers with ease.