The Apple User’s Guide to Hosting Group Video Meetings Online

The 21st century has been an era of advancements. Technology has brought changes in almost every sector of the world. Tools and programs that could aid in preference of the digital medium of communication have transformed the world. Further, the Covid-19 pandemic and the following effects have supported the need for remote communication.

Today, almost every communication with the outer world is possible through video conferences, as commercial businesses rely more and more on digital mediums. Zoom, Google meet, and Microsoft Teams have become the preferred mediums of video communication in personal as well as professional lives. However, while we benefit from their functionalities, the responsibility of our security while using these tools lies in our own hands. Several privacy measures could be adopted in order to safeguard your data against cyber criminals on the web. Discussed below are some such cybersecurity measures.

Encrypt your Internet Connection

When you connect to a video conference through some public WiFi or unprotected network, your data becomes vulnerable to cyberpunks and malicious groups. Such networks are unencrypted. Data packets from these channels are most easily accessible. Your system could be breached when your device connects to these unencrypted networks. This leads to the loss of sensitive data. To avoid such instances, this is where a Mac VPN comes in handy. A VPN (Virtual Private Network) keeps your data safe from cyberpunks by creating a private encrypted tunnel. Your data packets transmit through this encrypted channel and ensure you are protected from your ISP or other malicious groups.

Use A Password To Control Who Has Access To Your Meeting

An unprotected video meeting is usually the easiest way for cyberpunks to access it, plant malware, and carry out data breaches. It could lead to corruption of your device data, misuse, and theft of identity. Further, the malicious groups could also access your login credentials to bank accounts and trace your location. A password-protected meeting could keep away any unwanted attendees. You decide who enters your meeting. Further, you could block a user from entering if any unknown person tries joining. This security measure is available in all tools under the Setting tab. The password is auto-generated at the time you generate a meeting link.

Turn Off Participant Screen Sharing

The tools of video-conferencing allow users to share screens and scribble words on the screen. Often, unwanted attendees and malicious groups choose to disrupt meetings using these tools for inappropriate activities. Such malicious acts could be used to hinder the smooth conduct of an organization’s meetings. Projecting off-topic audio-visuals to caused chaos are some cyber malpractices adopted by cyberpunks. However, the foremost step to ensure such instances do not occur is turning off the screen sharing option for participants. The option is easily accessible under the setting tab during a live session. It is an essential tool to prevent radicals aiming to spread chaos.

Beware of the Files Sharing Option

During active meeting sessions, sharing files over through the video-conferencing tool could expose your data. This feature in these tools could be breached due to certain loopholes. The core service of the tool is to provide a video-chat option. Further, it could also result in data getting transmitted to the wrong hands. These instances could be easily prevented by using safer options for file transfer. It could safeguard your data from avoidable theft. Also, do not click on links or open files sent by users you don’t recognize. These could be embedded with malware that could lead to a system breach. Always use the safer options.

Check for Updates

All applications are bound to have some security loopholes over time. As malware programs with better capabilities are devised, security patches in the form of updates become essential. An older version of a program stands vulnerable to exposure due to its security loophole. The software manufacturers roll out these update patches at intervals to bind up these loopholes.  You could always check for updates of video-conferencing tools in your profile section. Further, you could also set up an automatic update option on your device. It could keep you safe against the malware embedded on the web to attack older versions.


As the world carries over major forms of communication, business transactions, meetings over video-conferencing tools, security becomes an essential parameter. Users of Mac devices need to adopt several cybersecurity measures to avoid falling prey to cyberpunks and malicious groups. Timely updating of software programs and encrypting the network are mandatory practices to avoid data thefts. As businesses turn to remote meetings, the need to ensure privacy becomes the foremost requirement. Using the tools and settings of these platforms wisely and ensuring proper cyber practices becomes essential. Following these do’s and don’ts mindfully would lead to a smooth group video conferencing.

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