Top 10 Sustainable Property Management Tips for New Property Owners

Property management is the daily overseeing of the residential, commercial, or industrial estate by a third-party contractor known as a property manager or by yourself as a landlord. As a property manager, you are responsible for daily property maintenance, such as cleanness, repairs, and security. The main aim of any excellent property manager is to maintain the property’s value while generating income.

Every state has its laws regulating the activities of property managers. For instance, in Virginia, property managers are mandated to maintain the confidentiality of all clients and tenants’ financial and personal information.

Effective property management is crucial for successful property ownership as it will ensure that your property remains in good shape and retains its value for many years to come. So, if you’re a new property owner looking for effective tips on sustainable property management, here are a few tested and proven tips to start you off. 

1. Maintain Timely Communication with Tenants

Good and sustainable property management should nature effective communication with tenants to ensure a good relationship between both parties. Listening to their complaints and solving their problems without delay will bring about satisfied tenants who will likely stay in your property for a long time. Ensure the tenants can easily reach you via telephone or email for a swift response to any queries. Also, ensure that you communicate with them effectively when you change the laws of your property to avoid confusion.

2. Rental Property Management Software

With the development of technology in almost all industries, the real estate industry is one place in which technology saves time and money. Property management software is very important and beneficial for any new property owner since it streamlines all property management tasks like rent collection, communication, repairs, and accounting in one place. Creating an online rent collection software that allows your clients to pay rent from the comfort of their homes through their banks and detects when rents are paid is a convenient and 21st-century way of managing property.

3. Property Management Training

Real estate licensing and certification are needed in some states to become a property manager. Attending conferences where you can meet investors and learn from them can help you manage your property better. With the gradual changes in real estate, it can be hard to keep up with changes in real estate all by yourself. Taking real estate training to learn about new developments can help improve your property management skills.

4. Create a Schedule for Maintenance and Inspection

Creating a property maintenance and inspection schedule is important for all new property owners. An inspection can help identify the areas in the house which might need repairs, like the roof or floor. It also helps prevent very expensive replacements if the whole top is damaged due to a situation that a simple repair could have previously avoided.

5. Get Insurance Cover

For effective property management as a homeowner, you must get insurance coverage to protect your property from excessive damage caused by certain risks like fire or property damage. Insurance covers give homeowners good policies that are easy and cheap to acquire. There is also renter’s insurance coves for renters who want to insure themselves from damages while living on your property. This insurance covers medical bills and an ambulance ride if the tenant is injured and is to be rushed to the hospital.

6. Keep an Accounting Record

As a property owner, it is sometimes cumbersome to look for gaps in accounting periods, especially when taxes need to be paid and expenses. Creating an accounting record ensures you stay on track with all the money in and out of the organization. Keeping a record of revenues and costs will ensure you know where you are spending too much and how to cut down on those expenses. Installing bookkeeping software like QuickBooks and Sage will ensure you are on track with everything on the property.

7. Set Property Rules and Policies

Property policies and rules are very important since they ensure that there will be proper communication between you and the tenants. Creating simple rules like deadlines for rent payments and rules regarding the property’s disturbed conditions ensures that the tenants do what is right and respect the property without damaging it. Top-quality property managers, like  the West Hollywood property management company, follow laws regarding when deposits can be refunded.

8. Tenant Screening

As a property owner, you must screen your tenants before allowing them into your property since you only want the best tenants to maintain your property and keep it in the right shape. It would help if you looked for tenants who can pay in full every month, and it should be someone who has a good background. Drunkards and drug addicts should not be allowed on your property since they can damage it.

9. Set the Right Market Rent

As a property owner, setting the right rent will ensure that your properties never miss on tenants and that tenants can afford to pay the rent without struggling too much. It would help if you researched the rent prices in your property’s area to know how much you can charge for renting your property. It would help if you also looked at your property’s architecture and interior cost to decide on the price.

10. Hire an Established Property Manager

Sometimes a little help can go a long way, especially if it’s coming from an established partner. Hiring a property manager can help in sustainable property management since they will be tasked with taking care of your property, from rent collection to security. Then you will be required to pay them a particular percentage of the rent you are collecting from your property.

Property managers are very knowledgeable in areas of managing a property. Their expert knowledge will ensure proper management of your property.


Effective property management is crucial for maintaining your property over extended periods, ensuring long-term quality. As a new property owner, communicating effectively and maintaining detailed accounting records through the expertise of a Property Management Company will guarantee proper oversight and maintenance of your property.

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