Top 4 Reasons Why Your Business Should Switch to Virtual Fax

Faxing might seem a traditional technology for your business, but the fact is different organizations including healthcare, legal, and government industries are still dependent on fox for their document sharing purposes. They also expect other organizations to conduct business through fax. So, how would you leverage the benefits of the faxing system without relying on the physical resources of traditional faxing?

Virtual fax, also known as electronic fax, online fax, or eFax, is one of the most popular modern technologies as well as a great solution to the traditional faxing system. Virtual fax will help your business to upload electronic or virtual documents to an online fax portal. After that, the portal converts and sends the documents to the particular fax number. 

In this article, we will discuss the top 4 reasons why your business should use virtual fax. 


Security is the primary reason why most businesses owners are prioritizing online faxing systems over the traditional fax. Nowadays, many companies should respect some regulations such as GDPR, MiFID II, Dodd-Frank Act, and PCI-DSS. These rules are being upgraded constantly. Apart from that, new requirements are being added regularly which makes the onsite infrastructure expensive as well as time-consuming and inconvenient. 

On the other hand, many businesses are assuming that the maintenance cost of an online faxing system is extremely might. So, they are using an outdated version with a massive security breach. However, keep in mind that online faxing systems are highly affordable. 


In addition to the usage of backdated technologies that cannot provide the latest security updates, an online faxing system is capable of providing high security throughout the allover management of information. In the case of traditional faxes, documents with confidential information often stay idle at the fax machine. This increases the risk of the documents being collected by an unauthorized person. 

As per Nextiva, the online faxing system encrypts sensitive or confidential information during the process of transmission. When the document reaches the recipient, they will be able to unlock it with a password. 

Environment Friendly

The infrastructure of the traditional faxing system consumes more than 300 billion pages in the United States alone. This ultimately contributes to forest destruction as well as massive damage to the environment. As per various reports, switching to the online faxing system will save more than 1 million trees weekly.

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The maintenance cost of hardware infrastructure is undoubtedly expensive along with the price of ink cartridges that can cost up to $60 per 250 pages. However, it’s been proved that virtual faxing systems can save your business more than $1,000 annually depending on the industry. This will help the companies to boost their marketing budget strategies. 

Apart from the incurring cost of energy consumption, paper, and cartridges, you should also consider the expenses for repair, maintenance, long-distance charges, and local telephone line services. On the other hand, online faxing is extremely cost-effective. Additionally, the online faxing system doesn’t have any incurring expenses. 


These are the top 4 reasons why your business should start using online fax. A virtual faxing system is one of the most convenient methods of sending confidential documents. Do you have any questions? Comment below to let us know. 

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