Ultimate Checklist: Hire a Custom Software Development Company

Developing custom software benefits a business in many ways, including customized software flexibility, high-class security integration and many more. Businesses that serve specific customers or B2Bs are heavily inclined to custom softwares.

Now, choosing the most appropriate custom software development company can prove to be a cumbersome task with the availability of so many options in recent times. To make the task of selection easier and more convenient, here is a brief checklist that ensures the right choice. This checklist will refer to every possible side of hiring a custom software developer, so it’ll be easy for beginners to get a fair idea.

4 Must-Take Steps Before Hiring a Software Development Company

As a matter of fact, hiring a suitable software development company is far easier after analyzing the requirements of the client.

Statistics suggest that every software development project holds a 50% probability of failing. And a client’s insufficient software development knowledge, lack of proper project management and unrealistic expectations brings failure to projects.

However, clients don’t need to understand high-end software development skills; sufficient basic knowledge works fine. The main agenda is to embark on analyzing and road mapping before hiring a custom software development company. These three underwritten steps will help clients bring clarification into the development process.

1.   Clarify The Core Reason Of Software Development

Clients must clarify every aspect of development to developers before transferring responsibilities to them. Developers are programmers, designers, quality analysts and more; they don’t require technical knowledge. However, developers need a clear understanding of the client’s vision and aim to make it worth making.

So, before showcasing anything to developers, the client must understand all about their software development. The following questions might help them figure out everything

  • What does this software aim to solve?
  • Who is the target audience of this software?
  • How is it going to help people?
  • Does this software have any competitors?

Figuring out these questions are important, and conveying the answers to developers is equally important.

2.   Find Out Why To Outsource A Project

Outsourcing is a popular form of software development, but in-house development is too. Reaching in-house developers is much easier, and the development project always stays transparent. However, depending on on-shore and off-shore, transparency, time, and budget efficiency vary in outsourced software development.

In-house teams are costly; outsourcers are too. However, outsourcing can be cost-effective, the same with in-house teams. So, figuring out why outsourcing a software development company is efficient for the client.

3.   Calculate A Fair Estimated Budget

Budget determination is dependent on multiple factors – desired features, outsourcing fees, design, quality analysis etc. For clients having small budgets, a budget-centric model is suitable. Big scaling developments work fine with the feature-centric model.

Similarly, consulting an on-shore or off-shore outsourcing depends on budget size. On-shore projects cost more but mostly provide the best results in the exchange of time and money. On-shore projects are transparent too.

In contrast, off-shore projects are cost-efficient and the best choice for clients who lack resources nearby. However, off-shore projects aren’t transparent like on-shore, and staying communicated is only possible through virtual networks.

Questioning these three factors before hiring any custom software development company will bring clarity and reduce the probability of project failure.

Let’s focus on getting a suitable custom software development company. These underwritten steps will help –

6 Steps To Hire Custom Software Development Company

1.   Check Company Portfolio

Inspecting the company portfolio is the foremost task in selecting the best software developer. Portfolios include developer’s experience, expertise and important factors related to hiring. Developers also add case studies and client testimonials in the portfolio to enhance social proof.

Generally, the majority of custom software development companies keep their portfolio in website format. After selecting a few development companies, research their portfolios.

2.   Study Developer Case Studies

Case studies can provide an in-depth understanding of any software development. So, after looking for a company portfolio, look out for the listed case studies to take the next step. But here’s a catch.

Developers who work with companies are bound to NDA contracts, so they can’t mention confidential development details about a company. Still, case studies explain so much, reflecting on the company’s expertise in software development.

Whenever inspecting case studies, look at the industries the developer has worked on. Developers with multiple industry experiences are gems, as they possess the best of every industry.

3.   Look What Client Says

Taking notes from the developer’s ex-clients is valuable, as it can provide the real inside story about the developer. Social reviews, likings, and brand value can be judged by checking the developer’s online site.

Numerous sites like LinkedIn, Clutch, and GoodFirms are houses of clients who share their valuable feedback and reviews. Also, these websites list detailed information about the company’s experience, company ratings, average hourly rate, number of years served, location and more.

Before outsourcing to a custom software developer, check online reviews and feedback to embark on social proof and shape hiring decisions.

4.   Communicate With Different Companies

To choose a suitable company, intrapersonal factors like better communication and working attitude also matter. Similarly, the developer’s working goals and the client’s working goals must be aligned. Although good communication skills can be expected, long-term partnership isn’t possible with companies having different working goals and attitudes.

So, after checking the portfolio and online review, it’s time to select and consult those listed companies. Clients can ask for and verify each developer’s details mentioned in their portfolio to ensure their credibility.

5.   Check Their Spectrum of Services

Developing custom software requires the best practices in every aspect, like UI/UX, programming, and graphics designing. So, a development service provider with a veteran spectrum of services can be considered a plus.

There are two types of developers: expensive developers with 2-3 services and mid-range developers with all-in-one package services. Expensive developers are always for big-budget clients, and mid-range developers are friendly with small-budget clients. However, development complexity is also a factor; that’s why all-in-one service providers are mostly selected parties.

Numerous companies provide bundled services at discounted prices. The best practice is not to fall for discounts, but if a developer is credible enough, there’s nothing wrong with falling for a discounted price.

6.   Choose a Payment Model

Structuring a payment model is crucial to maintain the best working efficiency aligned with money spent. A lot of development-related factors depend on payment structures like the developer’s motivation, resource allocation, and time and efficiency allocation.

Different varieties of payment models are practiced in the market; choose the suitable one. Fixed pricing models are for clients having a small budget, whereas dedicated pricing models are for big-budget clients. There’s also a place for mixed pricing models; the majority of the developers provide customized budget and pricing models.

Overall, selecting a suitable payment model structure is crucial for a successful and lucrative custom software development project.


And that’s all; this ultimate custom software development hiring guide is enough for any business to start outsourcing. From portfolio inspection to payment selection, from getting online reviews to tips for communication with developers, this guide covers almost everything that will be required during actual usage.

Of course, the real-world hiring process will be more complex than explained; still, this guide is going to be effective.

Author Bio

Akash Guha is a content writer with a grasp of different web content creation. He has an interest towards writing website content for multiple industries like blockchain, mental health and finance. Also, he is aimed to write simple and easy-to-understand content.

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