What are the steps to finding an exceptional Personal Assistant?

In today’s fast-paced world, it’s not uncommon to feel overwhelmed by the never-ending to-do list. Hiring a personal assistant can be a great solution to help you manage your workload, stay organised, and free up some of your valuable time. However, hiring the right person for the job is crucial for success. Here are some tips for hiring a great Personal Assistant.

Personal assistant qualities image nnnepp

Clearly Define Your Needs

Before you begin the hiring process, it’s essential to define your specific needs. Consider the tasks you need help with and the skills required for the job. For example, if you need help scheduling appointments, you’ll need someone organised and detail-oriented. If you need help with research, you’ll need someone skilled in gathering information and presenting it concisely.

Look for Relevant Experience

When interviewing candidates, it’s important to ask about their experience and skills that are relevant to the job. Look for experience in the areas you need help with, such as event planning, project management, or social media management. A candidate who has worked in similar roles before will be able to hit the ground running and make an immediate impact.

Evaluate Communication Skills

A Personal Assistant will be your representative in many situations, so excellent communication skills are necessary. During the interview process, pay attention to how the candidate communicates verbally and in writing. Ask them about a time when they had to convey a difficult message or navigate a challenging situation.

Consider Soft Skills

In addition to technical skills, it’s essential to consider the candidate’s soft skills, such as interpersonal skills, problem-solving abilities, and work ethic. These skills are critical for success in any job, but especially in a Personal Assistant role, where the ability to work independently and make decisions is crucial.

Check References

Before making a job offer, it’s important to check the candidate’s references. Contact previous employers to confirm the candidate’s work history and get feedback on their performance. This step can give you valuable insights into the candidate’s strengths and weaknesses and help you make an informed hiring decision.

Cultural Fit

Finally, consider whether the candidate will be a good cultural fit for your organisation. A Personal Assistant is someone who will work closely with you, so it’s important to find someone who shares your values and work style. Consider whether the candidate’s personality and communication style align with yours and whether they will fit in with your team.


Hiring a Personal Assistant can be a game-changer for your productivity and workload. By following these tips, you can find a great candidate who will make your life easier and help you achieve your goals.

Remember to define your needs clearly, look for relevant experience, evaluate communication skills, consider soft skills, check references, and ensure a cultural fit. With the right person in place, you can focus on what you do best and leave the rest to your Personal Assistant.

Lily Shippen, a London-based recruitment agency specialises in Personal Assistant-recruitment has put together a guide for employers who are looking to hire a perfect PA for themselves.

You can download it from here – https://info.lilyshippen.co.uk/hire-a-pa

Interesting Related Article. “What Are the Best Personal Assistant Qualities You Should Hunt For?