What does a business analyst do in a project?

Throughout the life cycle of the project, it is the responsibility of the business analyst to act as a liaison between the business community and the technical solution providers. Organizations are coming to the realization that skills in requirements management are absolutely necessary as projects continue to grow in scale, cross-functionality, global scope, and complexity.

The current trend of outsourcing the development of information technology makes the role of the business analyst in today’s information technology environment even more important than it already was.

What does a business analyst do
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A Look at the Function of a Business Analyst

A “business analyst also abbreviated as BA” is an expert in change management who is responsible for managing the process of gaining insight into the operations of a business in order to expose the causes and effects behind a failure or poor results achieved. This individual is required to have an understanding of the current business needs of an organization in order to recognize and resolve any practical issues, as well as to facilitate rapid change and innovation through project management (PM).

For the purpose of delivering business improvement, the BA takes a project-based approach to the problem-solving and decision-making processes.

When it comes to project management, the role of business analyst is absolutely essential for addressing the expectations and calming the concerns of all of the other stakeholders who are involved in the process.

If a qualified individual had not been selected to fill the role of business analyst, there would be a higher chance of the project failing. If this were to happen, the needs of the stakeholders would be reduced to mundane concerns, and the project would never be able to deliver results that could help the existing business issue.

Two high-level activities, which are as follows, define the role in its most fundamental sense:

  • The Identifying of the Problem The business analyst investigates the current environment in order to locate the shortcomings that prevent the company from achieving the desired results.
  • Problem Solving. The BA will develop a plan of action to solve the problem and take advantage of any open opportunities for improvement.

Responsibilities Central to the Role, or What Does a Business Analyst Do?

The responsibilities that are placed on individuals who participate in project management and business analysis are interpreted in a variety of ways, depending on the organization. The role of Business Analyst (BA) is defined and described differently for each specific project. This is done with reference to the challenges and requirements that the candidate ought to be able to meet. However, the following is a list of four typical duties that are to be included in a typical job description of a BA:

1. Research Existing Business Systems

Reviewing the functionality of the organizational structure, as well as the factors that influence the growth and performance of the company, is a fundamental part of this responsibility. The Business Analyst needs to investigate the current state of the company’s operational system and produce a “as is” model without paying attention to any alterations or enhancements that may be made.

2. Identify Improvement Opportunities

The analyst will first map out a plan of action, which is referred to as a “to-be” model, after determining what gaps need to be closed by using the “as-is” model to determine what needs to be closed. This plan includes a number of suggestions and ideas that, if implemented, will help change the current state into a better situation (one that is desired). It is possible to suggest a general plan for the improvement project.

3. Document Business Requirements

The BA must collaborate with business users (those who interact with or are impacted by the business system to obtain a benefit or solve a problem) to gather and elicit business requirements for further documentation and project planning. Business users are people who act within, or are affected by, the business system. This knowledgeable individual also takes into account the technical restrictions.

4. Facilitate Deliverables Acceptance

The analyst is responsible for facilitating the acceptance process while the project is still in progress. This process ensures that the deliverables are constructed in accordance with the requirements that were specified in the beginning. During the testing and evaluation of the product, the BA role can be helpful by providing quality assurance and control as well as communicating the state of the deliverables to the users.

Taking into account the items on this list of responsibilities, a potential candidate for the position of BA needs to be able to demonstrate that they satisfy the following requirements:

  • Gain a comprehensive understanding of the business cycle.
  • Having the ability to effectively act at varying levels of detail is a requirement.
  • Cooperate fruitfully with various groups as well as the upper management.
  • Help people figure out how to solve problems and make decisions.
  • Participate actively in the activities of the project, such as the development of the business case and the gathering of requirements.

The lack of appropriate technology, methods, or tools is not typically the primary reason why projects are unsuccessful. Instead, the most common reasons for the failure of a project are a lack of leadership and the poor decisions made by people.

There is no denying that the business analyst, project manager, and system architect are developing into the future leaders of IT project teams. However, the leadership of a team is distinct from traditional management, and teams themselves are not the same as operational work groups.

Control and management are no longer the primary concerns; rather, collaboration, consensus building, and effective leadership have taken their place. It is necessary for leaders of teams to have an understanding of the dynamics of team development as well as how teams function. They are required to cultivate specialized skills that are utilized in the process of constructing high-performing teams.

What qualifications are necessary to become a business analyst?

The prerequisites for working as a business analyst can differ from one company to the next. The following are some of the requirements that are typically expected of business analysts:

  • A minimum of a bachelor’s degree in business, accounting, finance, or a field that is closely related is required.
  • Work experience gained through internships or entry-level jobs in business, finance, or information technology, preferably involving interaction with senior-level decision-makers
  • a history of demonstrated analytical thinking
  • Certification from the Institute of Business Analysis (IIBA), though it’s optional.
  • Knowledge of systems from beginning to end
  • Outstanding familiarity with the market and expertise

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