What are Managed Print Services? Do They Cut Costs?

So, you have decided that it is time to replace your old inkjet printer with a new, more efficient one. To properly assess what managed print services are and its potential to save costs on your large printing needs, you will first need an understanding of the basic functions of this new technology. The technology is designed to handle all your printing needs while minimizing your printing costs.

Features of managed print services and the benefits

Managed print services are web-based

You do not have to be at your desk to manage your printers. This lets you ensure that your employees can complete their printing jobs, even when away from the office. This also lets you easily monitor the condition of your printers and their print jobs.

Managed print services can be easily managed

You will be given access to the printers and you will be able to easily manage and monitor their print jobs. This will allow you to know how many prints have been made and how much ink the printer has used. This will help you determine whether or not it is time to replace your older printers with these newer ones, or if there are other printing needs you may have that your current printers cannot meet.

Choose specific printers

You can choose the specific printers that will be managed for your company. The benefit here is that you can provide your employees with the service that they need, whether you need color printers, monochrome printers, or black and white printers. The best part about web-based management of these printers is that you will be able to change the printer type according to your needs at any time. This will help you save time and make the process a lot easier.

Lower costs

Managed print services can help save costs. The key is to find a web-based system that will allow you to create and store all of your print jobs on the cloud. The system will help you manage your print jobs across multiple devices such as tablets, iPods, laptops, and even your desktop computer. The system will allow you to print from anywhere, at any time. All you need to do is log into your account at the cloud and upload your print jobs. This will save you money in other aspects too, such as reducing the need to travel to a physical location to print your documents.

The secret to finding the right managed print service and the solution  is to find a company that will be hosting the managed print services properly. There are many companies out there that host these services that will ensure that you print documents to the color quality that you desire, size you want, and even paper type. These companies will also ensure that you print in full color, as well as provide other tools that will help you print more efficiently. Some of the additional services offered by these companies include touch screens, an automatic page feeder, and the ability to edit documents. The amount that you will spend on managed print services will depend on the volume that you need to print to.

Managed print services requires doing thorough cost analysis. It will make it easier for you to understand just how much you can save with managed print services are how the solution can save costs if you do a cost analysis. A cost analysis will help you to determine the cost savings that you can expect for your business. In addition, do research on the level of support that you will receive if you choose a managed print service. Some of the additional services that you will receive from these companies include color printing, document imaging, and the ability to duplicate documents. The amount that you will spend on managed print services will depend on the volume that you need to print to.


The solution to saving costs with managed print services is to compare your options. By comparing your options, you will be able to find the best-managed print services that will work for your company. The key to finding the best solutions is to carefully review each of the services that you are considering, as well as the price that they will charge for their managed print services. The price that they charge is dependent on the amount of paper that your company prints out regularly.

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