The electronic I-9 form was developed to streamline and simplify the employment eligibility verification process for both businesses and workers. Since 1997, employers have been able to use the “Form I-9 Electronic Verification (E-Verify) System,” which was developed by the United States Citizenship and Immigration Services (USCIS). Employers may now complete, sign, and keep I-9 forms digitally thanks to the online version of the form.
The online I 9 form has the potential to increase accuracy and decrease the number of mistakes made by users. The system verifies the information submitted to make sure it is full and correct, protecting businesses from any liability. In addition to decreasing the requirement for physical storage space, the online I-9 form makes it easy for employers to obtain and evaluate completed forms whenever necessary. The online system also sends out automated re-verification notifications to businesses, ensuring that their workers’ legal permission to work is always up to date.
Information about I 9 form essential for employers in the United States
Businesses in the United States should be aware that the I-9 form is used to verify the identification and work authorization of new workers. Here are some essential considerations:
- Employers in the United States are required by law to submit a completed Form I-9 for each new hire, regardless of the worker’s citizenship status.
- The form is to be filled out within three days of the employee’s start date, and the company needs to keep it on file for at least three years from the hiring date, or for one year after the termination date, whichever comes first.
- Employees and employers alike will need to disclose certain private data and provide supporting documents to verify identification and legal right to work in the United States.
- The employer has the responsibility to verify that the employee’s supporting documents are authentic and belong to the person presenting them.
- Employers risk incurring significant fines and penalties if they fail to properly complete and maintain I9 forms, with additional penalties for each incorrectly filled or lost form.
The I-9 form and its requirements may be learned more about on the U.S. Citizenship and Immigration Services website, which is accessible to all employers. Employers should keep up-to-date on any modifications or adjustments to the regulations and standards around the I-9 form.
Instances when the I9 form must be completed
Every single business in the United States is required by federal law to complete an I 9 form for every single new employment, regardless of the employee’s citizenship or immigration status. All employees, whether permanent, temporary, or seasonal, are subject to this stipulation. Within three business days of the employee’s start date, the I-9 form has to be filled out. The worker is required to provide their name, address, and date of birth, as well as show identification to prove their identity and permission to work in the United States.
The company has to verify the employee’s identification to guarantee they are who they say they are. After reviewing the employee’s documents, the employer must sign the I-9 form’s employer section to affirm that the worker is legally able to work in the United States. Employers must retain all employees’ completed I-9 forms on file for a certain amount of time. In particular, federal law mandates that businesses keep the I9 on file for the length of the employee’s employment and for a period of time after work has ended.