Converting Word documents to PDFs is one of the quickest and easiest ways to preserve your documents. It’s an easy solution for anyone who wants their files to remain in readable form, even across different versions of Microsoft Office or on Macs, Linux systems, or mobile phones.
Anyone would agree that converting a Word document to PDF is just good sense. But, the benefits of going through this simple process could be enormous to your business. It might seem like more work than it’s worth, but it can positively impact your overall business. This can be the case even if you only convert one complex Word document into a PDF version once.
PDF stands for portable document format
PDF stands for portable document format. It is a file format used to store documents and other information in a compressed form. The PDF format was developed by Adobe Systems and can be viewed on multiple platforms like Mac, Windows, Linux, and mobile devices such as tablets and smartphones.
The main reason you should convert word to pdf online is that it allows you to retain your document’s original layout precisely as it was created in word. This means that even if you have an image or table in your Word document, that image or table will be retained in the same position when you convert it to PDF.
Another benefit of converting Word documents to PDF is that it allows you to share files with anyone with Adobe Reader installed access to a computer or device. Adobe Reader is a free program that can be downloaded from the internet and installed on any computer or device where you want to view your converted file(s).
PDF is easier to read and share
PDF is a more secure format and is much easier to share. While Word files can be easily edited and changed, PDFs are much more challenging to alter. This means that if you’re sending out sensitive information — or even something that you want to protect — you’ll be able to do so safely with PDFs.
PDFs also don’t have the same compatability issues as Word documents. You can send a PDF via email or post it on a website without worrying about whether or not someone will be able to open it. This makes them ideal for sharing important documents with clients or colleagues who may not use the same software as you (such as Windows).
Another benefit is that PDFs are compatible with mobile devices like smartphones and tablets, which means readers can view your documents regardless of their device.
PDFs are protected by passwords
If you have sensitive information that you want to keep private, a PDF is an excellent way to do so. The encryption used to protect PDF files makes it difficult for anyone other than the creator to access the file’s contents. If you’re sharing files with clients or colleagues, PDFs are also a great way to ensure that they can’t alter your documents.
If you have sensitive information in your document and want to share it with a third party, then converting it into PDF format will help you immensely. You can convert your document into a PDF and protect it with a password so that no one can access the information except those who know the password. This is extremely helpful when you need to share important information with others like clients, colleagues, etc.
PDFs cannot be edited
Most people think that PDFs are just a simple format for sharing documents. However, this is not the case at all.
You change the file format when you convert your Word document to PDF. This means that the document will no longer be able to be edited in word or any other word processor. The only way to edit the contents of a PDF is by opening it in Adobe Acrobat or another PDF editing software program.
Suppose you are looking for a document-sharing solution. In that case, many other alternatives, such as Google Drive and Dropbox, allow users to share files with anyone they want without converting them into another format first.
This is the most important reason you need to convert word documents to PDF. When you convert a word document into a PDF, all of the formatting and layout options are lost. However, if you want to add more information or make any changes to the text after converting it into a PDF file, you will need to open up that document in Microsoft Word and re-convert it into a PDF again.
You can only edit a PDF document using Adobe Acrobat Reader. If your audience does not have Adobe Acrobat Reader installed on their computer system, they won’t be able to open up your PDF file! And since most people don’t have Acrobat Reader installed on their computer systems these days, they won’t be able to read any of your documents either!
PDF files are compatible with all devices and operating systems.
Word documents are not compatible with all devices or operating systems. For example, if you want to open a Word document on an iPad or Android device, you cannot do so unless you have the right software installed on your device or computer. Suppose you want to share a Word document with someone who does not have Microsoft Office installed on their laptop or tablet. In that case, it will be difficult for them to open it because they will need special software installed on their machine before they can open any document created by Microsoft Office programs such as Word or Excel.
PDF files are compatible with all devices and operating systems. Whether it’s an iPhone, Android phone or tablet, Windows computer, or Mac laptop — they’re all compatible with PDF files (and vice versa). This makes them perfect for sharing documents with anyone who has access to a computer or mobile device.
The most important reason to convert documents to PDF is that it is cost-effective.
It can be hard and time-consuming to print out documents, especially if you have many. You could spend much money on paper, printer ink, and toner cartridges.
PDFs are easy to read on any device, which makes them ideal for sending electronic files. PDF stood for Portable Document Format and was created by Adobe Systems in 1993 as a document file format that could be viewed anywhere. It has become one of the most popular formats for sharing documents across platforms because it can be viewed on a computer, tablet, or smartphone without additional software.
When you convert a Word document into a PDF, you will usually find that the document size decreases significantly — sometimes by as much as 90 percent or more! This means that your file will take up less space on your computer’s hard drive and load faster when opened in an application like Acrobat Reader.
Takeaway: If you’re still using Microsoft Word to create documents, it’s time to consider converting your file formats. While the advantages of PDFs have been debated back and forth over the years, there’s no argument that PDFs provide a far better way to display content than Word documents. Converting your Word documents is a smart tactic and can also save you time in the long run.
You may be interested in: 5 Simple Ways to Password Protect a PDF