An uncomfortable location will make people wonder how soon they can leave the meeting even before it starts. What you want is for them to be relaxed, and when they are, they will be able to pay attention to the meeting taking place.
You do not want to look for the keynote speakers to speak at your meeting and then end up with the wrong venue. The speaker is very important, but the right meeting room hire can help you command their attention.
Here are some of the factors that you should consider while choosing a meeting venue to hire:
Budget
It is of utmost importance for you to discuss your budget, especially when looking for affordable business meeting space. You want to hire a great space, but it has to be within your financial reach. Hiring a meeting venue at a standard price in London will cost you anything from twenty pounds to one hundred and fifty pounds per hour.
There are meeting rooms which will offer high prices and those that will offer fixed prices.
When you hire a fixed priced meeting room, you can get refreshments. In general, you will be able to access the facilities and services that come along with the meeting room.
Location
How suitable is the venue for the people that you are meeting? How appropriate is the site for the meeting? What kind of meeting is it? You should consider all of these factors as you plan.
You should probably choose a location that is easily accessible to you and the group that you are expecting.
Also, consider where it is most convenient to have a meeting place. Is it at a hotel, a purpose-built conference centre, or a public venue? Choose wisely according to the type of meeting and group you intend to have.
If you want to have a PowerPoint presentation, an outdoor setting is not the best setting. Why? Even though an outdoor setting will create a beautiful and serene ambiance, it is a bit distracting.
What does their package include?
What more are they offering aside from the venue? Are there any hidden charges? Is the price going to cover for the set up (if you need to set up), Wi-Fi, audio-visual equipment, as well as food and refreshments?
Find out what the package you have been offered contains, so you can choose what suits you the most.
Space
How many people are you expecting? If you expect a large group of people, look for a big room. If you expect a small group, then a large room is not what you are looking for.
Finding a meeting room to hire can be a lot of work. However, even as you consider all the specifics of your meeting, you can use a bit of help finding the right location. An online tool like VenueFinder can be of help to you.