Do you find business meetings to be unproductive?
As a matter of fact, it’s not only you. For a lot of employees, meetings can be a hindrance to the regular workflow.
Interestingly, Zippia reports that organizations spend roughly 15% of their time on meetings, with surveys showing that 71% of those meetings are considered unproductive.
A lot of people multitask during meetings. Some people doze off while others worry about not spending their time in actual work.
Virtual meetings make it even worse. There’s no face-to-face interaction which means you’re less attentive. Technical difficulties also play a role in not being able to take away important information from the discussion.
What if you had an AI powered assistant that would record your meetings, create summaries, highlight key points, and share them with your colleagues?
That’s exactly what AI meeting assistants do.
In this article, we’ll explore the 6 best AI meeting assistant software to supercharge your productivity in 2024.
How to Choose the Best AI Meeting Assistant?
When selecting an AI meeting assistant to increase productivity, you should consider these three key points:
a) Live Transcription
An AI meeting assistant should be able to generate transcripts of an ongoing meeting.
There are already many transcription tools for generating transcripts of recorded audio and video. If you can get a real-time transcription of the meeting, it’s much easier to follow the conversation and recall during the meeting if necessary.
b) Smart Categorized Summary
AI meeting assistants must generate meeting summaries.
Summaries enable you to go through the key points of a full discussion without having to waste time reading the whole transcript.
On top of that, if the tool can divide and group the highlights according to different categories, that would be an added bonus.
c) Question Answering
An AI meeting assistant should have a meeting bot that can answer questions.
This will be extremely useful for people who are late to the meeting. They can ask questions to the chatbot about the meeting and learn about the portion of the discussion they missed.
Let’s now get to the best AI tools to assist you in your meetings.
1. Bliro
Bliro writes meeting notes across various meeting tools for you.
Whether it’s sales, recruiting, or customer care centers, Bliro has cutting-edge AI tools that can extract all important information from your meetings into an AI meeting summary.
The best part is that it’s not visible during your meetings and only runs in the background, making it one of the best AI meeting assistant software.
It transcribes your meeting audio in real-time without recording or storing it in between, making it secure and GDPR compliant. After taking notes using Bliro, you can share the specific highlights or AI summaries with a click.
Not to mention, Bliro integrates with many popular tools so you can store the notes under the right contact, lead or account in your CRM system or send them to Slack, Confluence and other tools.
Want to test drive Bliro? Sign up for free now to see its amazing features.
What’s more, users can also personalize the AI notes with their templates to e.g. extract information for certain topics, summarize the mood of the meeting, create automatic FAQs and much more.
Best Features:
- Transcribes all sorts of meetings both online and offline.
- Works by default with all meeting tools, softphone solutions, and on-site meetings without meeting bots
- Integrates with Salesforce, Hubspot, Slack, Confluence, and other popular tools.
Pricing
Free forever for individuals and small teams.
2. Otter.ai
Otter.ai specializes in writing meeting notes and generating meeting summaries.
It generates meeting summaries in real-time and sends them to you via email so you never have to miss any important discussions, making it one of the best AI meeting assistant software.
For salespeople, Otter can automatically extract sales insights and push call notes to Salesforce.
During the meetings, you can talk to OtterPilot, an AI chatbot. You can ask questions about any discussion points or key decisions. Your teammates can also ask follow-up questions.
It can create emails, action item lists, and custom meeting summaries.
You can also collaborate with your team members in the live transcript and add comments, highlight key points, or assign action items.
Want to try Otter for yourself? Schedule a free personalized demo to see how you can use it for your business.
With dedicated mobile apps for meeting recording, Otter has the edge over other apps in this list and takes one of the top spots.
Best Features:
- Team collaboration on live transcription for better discussion and enriched highlights.
- OtterPilot chatbot to ask questions about meetings and generate text materials.
- Availability on several platforms including mobile devices.
Pricing
Basic plan is free to use.
3. Airgram
Airgram is a meeting summarizer and video clip generator AI assistant.
It allows you to capture client meetings, coaching sessions, customer feedback, and other online calls in high-quality video and audio. With timestamps enabled, you can quickly skim through the recording to find relevant information.
What makes Airgram one of the best AI meeting assistant software is the fact that you can create highlight clips from the generated transcript and share that with one click.
Airgram uses GPT-4 technology to generate summaries that extract key insights and action items from your meetings.
Other meeting attendees can also take notes, share a comment, and set to-dos before, during, and after the meeting.
If you’d like to give Airgram a try, sign up for the 7-day free trial and get firsthand experience of its features.
Unlike other apps, Airgram is more than just a meeting transcriber. It’s a full-fledged meeting assistant and collaboration hub.
Best Features:
- Airgam Notepad for writing down notes, documenting action items, and leaving comments during the meeting, all organized in one place.
- Automatic meeting scheduling. Airgram auto-joins the meeting and records it.
- Easy sharing of meeting agenda that covers all essential topics
Pricing
Airgram offers a free plan for individuals who have occasional meetings.
4. Fireflies.ai
Fireflies is a voice conversion analysis tool with automation features.
You can invite Fireflies Notetaker to scheduled meetings. It will transcribe meetings across different video-conferencing apps, dialers, and audio files.
Its AI-powered search enables you to quickly go through long conversations. You can locate action items, tasks, questions, and other key metrics with one click.
Fireflies makes collaboration much easier. Your colleagues can add comments, pins, and reactions to specific parts of conversations. You can also create soundbites and share the most important moments from meetings.
It also provides an AI assistant that can log call notes, activities, and recordings under the appropriate contacts in your CRM. You can use simple voice commands to automatically create tasks in popular task management platforms.
Interested in automating your meeting notes? Sign up for the free plan of Fireflies and discover all its features.
Conversation intelligence and advanced meeting analyzing capabilities make Fireflies one of the best AI meeting assistant software.
Best Features:
- Quickly captures video and audio, and generates transcripts in minutes.
- Smart search for finding not just keywords but also themes and topics such as action items, dates, times, metrics, questions, sentiment, and more.
- Supports meeting transcription in 60+ languages.
Pricing
Offers a free plan for individuals.
5. Sembly AI
Sembly is an AI team assistant for generating insights for professional meetings.
Sembly Tasks allows you to automatically identify Activities, Tasks, and Projects, clearly articulating and describing the work item, along with assigned by, assigned to, and deadline.
Moreover, you can extract discussed decisions, requirements, and events using an automated key items list.
It also generates meeting notes clearly defined with detailed bullet points using AI so you can find the key discussions and decisions quickly. That makes it one of the best AI meeting assistant software.
You can record and save your meetings to go through them later. It lets you search your meetings by keyword, key item, or attendee.
Ready to take Sembly AI for a spin? Schedule a free demo to find out all that it offers.
Sembly AI’s voice features, the inclusion of a chatbot, and organized meeting notes made us include it in this list.
Best Features:
- Automatic decisions, requirements, events, risks, and notable items recognized from a discussion.
- Semblian chat bot that answers your questions about meetings and crafts personalized messages.
- A single searchable, shareable, and secure meeting library.
Pricing
Personal plans are totally free.
6. Fathom
Fathom is an AI assistant for creating meeting transcriptions and summaries.
It summarizes your highlighted portion from your meetings and video calls with just a single click.
After your meeting ends, you have access to the call recordings as well as the full transcription. The recordings are also separated into several highlighted moments. You also get summaries of the call.
The text generated is completely usable in other programs such as Google Docs, Gmail, Salesforce, Hubspot, or your favorite Task Manager.
But that’s not all.
Fathom also automatically generates & syncs call notes to all the right places in your CRM, making it one of the best AI meeting assistant software.
If you’d like to give Fathom a shot, sign up for the 14-day free trial of their Team Edition and get a taste of its features.
With call recording, transcription, and meeting summarizer features at such low cost, Fathom is definitely worth a try.
Best Features:
- Single-click summary generation of your meetings on Zoom, Microsoft Teams, and Google Meet.
- All recordings created are 100% private. You can share the clips with others via Slack.
- Integrates with a lot of popular platforms for better workflow.
Pricing
Basic version is free to use.
Conclusion
Meetings can be stressful and unproductive, whether online or offline.
It’s only natural to attend a meeting and not be able to extract everything from it. As our human retention is limited, a lot of your time spent in meetings goes wasted.
In fact, statistics from Livecareer show that at least 75% of employees lose attention during meetings.
With the right technologies, you can make more out of each meeting you hold or attend.
So here’s what I suggest you do: from this list of the best AI meeting assistant software, you can choose the one that fits best to increase your productivity at work.
If you’re looking for a tool that can transcribe your meetings anonymously, then go with Bliro. If you require a chatbot with your meeting assistant that can answer questions about your calls, then Laxis is the best choice for you.
But if you’re more interested in a tool that provides the best collaboration options in your meetings, then we recommend you use Otter.
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