Essential Tips for Storing Your Company Car Fleet for Extended Periods

Managing a company car fleet involves various responsibilities, from maintenance to ensuring they are used effectively. However, there are times when you may need to store your fleet for an extended period. Whether it’s due to seasonal changes, reduced demand, or other factors, proper storage is crucial to keep your vehicles in optimal condition. Here are some essential tips to help you store your company car fleet safely and efficiently.

Thorough Cleaning and Detailing

Before storing your vehicles, give each one a thorough cleaning, both inside and out. Dirt, grime, and road salt can cause corrosion and damage if left on the vehicle for extended periods. Clean the exterior, paying special attention to the undercarriage, wheels, and tires. Inside, remove any trash and clean the upholstery and dashboard. A well-cleaned vehicle is less likely to develop odors, mold, or mildew during storage.

Use High-Quality Car Covers

Invest in high-quality car covers to protect your fleet from dust, moisture, and potential damage. Car covers can prevent scratches and keep the paint looking fresh. Ensure the covers are breathable to avoid trapping moisture, which can lead to rust and mold. Custom-fit covers provide the best protection as they cover the vehicle entirely without leaving gaps.

Be sure to use waterproof car covers to ensure they’re safe long term. You need them to block the water out without you having to check in on them all the time. Usually – company cars get put away over an offseason or business shut down, so they may not be being checked in on as often as usual. 

Maintain Fluid Levels and Change Oil

Fluids play a vital role in keeping your vehicle’s engine and components in good condition. Before storing, check and top off all fluids, including oil, coolant, brake fluid, and windshield washer fluid. Consider changing the oil if the vehicle will be stored for more than a few months, as old oil can contain contaminants that may harm the engine over time.

Fluid Maintenance Checklist

Here’s a quick checklist for fluid maintenance before storing your fleet:

1. Engine Oil: Change if storing for more than three months.
2. Coolant: Ensure it’s at the correct level and mixture.
3. Brake Fluid: Top off to prevent moisture buildup.
4. Windshield Washer Fluid: Fill up to prevent freezing or clogging.

Protect the Battery

Batteries can lose charge over time, especially in cold weather. To prevent this, disconnect the battery or use a trickle charger to maintain the charge. A trickle charger is an excellent tool as it keeps the battery charged without overcharging. If possible, start the vehicles periodically to keep the battery in good condition and the engine parts lubricated.

Tire Care

Tires can develop flat spots if a vehicle remains stationary for too long. To avoid this, inflate the tires to the manufacturer’s recommended pressure. For extended storage, consider using tire cradles or jacking up the vehicle to relieve pressure on the tires. Additionally, moving the vehicles slightly every few weeks can help prevent flat spots.

Fuel Stabilization

If you’re storing your fleet for more than a month, add a fuel stabilizer to the gas tank. This prevents the fuel from breaking down and causing gum or varnish buildup in the engine. After adding the stabilizer, run the engine for a few minutes to ensure it circulates through the system.

Secure Storage Location

Choosing the right storage location is crucial. Ideally, store your fleet in a climate-controlled facility to protect against extreme temperatures and humidity. If indoor storage is not possible, ensure the outdoor area is secure, well-drained, and away from potential hazards like falling branches or high traffic areas. A secure location also helps prevent theft and vandalism.

Securing Your Storage Location

Here’s what to look for in a storage location:

1. Climate Control: Protects against extreme temperatures and humidity.
2. Security: Fenced area, surveillance cameras, and restricted access.
3. Cleanliness: Free of debris, pests, and standing water.
4. Accessibility: Easy access for periodic checks and maintenance.

Regular Inspections

Even when stored, your fleet requires regular inspections to ensure everything remains in good condition. Check for signs of pest infestations, leaks, or other potential issues. Inspect tire pressure, fluid levels, and battery charge during these inspections. Regular check-ups can help identify problems early before they become significant issues.

Documentation and Insurance

Keep detailed records of all maintenance and storage preparations for each vehicle. This documentation can be helpful for insurance purposes and future maintenance. Ensure your fleet is adequately insured, including coverage for damage or theft during storage.

Maintenance Schedule Comparison

Here is a data table comparing different maintenance tasks and their recommended frequencies:

Maintenance Task	Frequency	Notes
Engine Oil Change	Every 3 months	Prevents contamination and maintains engine health
Tire Pressure Check	Monthly	Ensures tires are properly inflated and prevents flat spots
Battery Charge	Monthly	Keeps battery charged and prevents discharge
Fluid Level Check	Monthly	Includes coolant, brake fluid, and washer fluid
Vehicle Start-up	Every 2-3 weeks	Keeps engine parts lubricated and battery charged

 

Conclusion

Storing your company car fleet for extended periods requires careful planning and attention to detail. By following these tips, you can ensure your vehicles remain in excellent condition, ready to hit the road when needed. Proper cleaning, maintenance, and storage practices not only protect your investment but also extend the lifespan of your fleet, ensuring your business runs smoothly and efficiently when your vehicles are back in action.