Checks are still a popular method of business transactions. Over 81 percent of businesses still pay other firms via checks as per the data from the PYMNTS playbook in March 2020. Even though they might prefer checks, mailing them to their clients and payees is a hectic task.
- You will have to order checks from third parties, and these checks will take time to reach.
- Then you will have to stuff these checks in envelopes and go to a nearby post office to mail them in person.
- These processes will take your time a lot, especially for small businesses where every minute is critical.
So, are you worried about mailing checks?
You can easily mail your checks by using cloud-based platforms like OnlineCheckWriter.com – Powered by Zil Money. These platforms help you to manage the overall process of check-mailing, that is, from printing, and mailing to tracking your sent checks. Therefore, small businesses do not have to worry about labor costs on mailing checks as everything is carried out by these platforms. Let us look more into online check mailing and its benefits.
What is Online Check Mailing?
Online Check Mailing comes with mailing checks via a secure digital platform. You can send your checks quickly and easily as there is no need to physically print and mail checks. These platforms take care of printing, stuffing envelopes, and shipping the checks to the recipients and businesses. This method is a modern solution for businesses as it actually combines the speed and ease of digital technology with the trustworthiness of traditional checks.
How do Small Businesses Benefit from Mailing Checks via Online Platforms?
Small businesses can benefit in many different ways as they use online check mailing services. These include:
- Speeding Up the Whole Mailing Process: By using an online check mailing service, you can speed up the payment procedure. As everything is done by the service provider, you can save a lot of time. You can also consider using features like overnight check mailing via FedEx from platforms such as OnlineCheckWriter.com – Powered by Zil Money for urgent payments, payroll, or important transactions.
- Incorporates All Fees: When you are mailing checks using the traditional way, you may have to consider several fees for envelopes, postage, and additional fees for fast delivery. These fees can fluctuate and will take up your time on calculations. But when mailing through online platforms, they will incorporate all these expenses into a fixed fee. As businesses are managing a high volume of payments, mailing through online services will be more cost-saving. Another advantage is you will not be surprised by the unexpected costs as these services already have a fixed rate.
- Provides Tracking Features: Online platforms usually come with advanced tracking features. When you mail checks, they usually provide a tracking feature along with it. This helps you to get real-time updates about your checks and will know about their whereabouts all the time. You can also set up notifications and alerts. When checks reach the destination, these online services offer delivery confirmation to make sure that the check has reached the intended recipient.
- Far Safer than Traditional Mailing: Online services use advanced encryption and fraud detection to protect your financial information. Check fraud can be very much reduced by using these security elements. These online transactions also eliminate the chance of checks getting stolen or lost in transit.
So, all these reasons make businesses consider moving to online check mailing services.
Alternatives to Consider Other than Check Mailing
- eChecks – An electronic check or eCheck is a digital alternative to physical checks. These payments can be made via email or text. They also function just like a regular check. Also, they have more security features than regular checks like authentication, public key cryptography, digital signatures, and more. Sending eChecks is faster than mailing checks as the transaction occurs digitally. These funds are verified within 24 to 48 hours after the transaction is initiated.
- ACH Transfer – You can easily move funds between bank accounts using an ACH transfer. Businesses can consider it for making one-time or recurring payments. You can pay vendors as well as your clients using ACH.
- Wire Transfer – You can consider wire transfers, especially for large transactions for international suppliers. Sending wire transfers will help you with fund transfers quickly and securely.
You can consider all these alternative options also for effective business transfers.
The Conclusion
The problems associated with the traditional way of mailing checks can be easily solved with the use of online check mailing. Businesses especially the small ones make a great profit by considering online check mailing. By using online platforms for printing and mailing, you can have a lot of benefits for your businesses.
- These platforms offer a fixed rate for mailing which can effectively lower unexpected expenses.
- They speed up the whole process and offer strong tracking and security features which will give you peace of mind.
- You can also consider alternatives like eChecks, ACH, and wire transfer.
Interesting Related Article: “Important Tips for Mailing Paper Checks“