VoIP is an incredibly important technology when it comes to growing your business. You probably already know all about the incredible benefits that VoIP offers, but you may also be overwhelmed with the process of setting up the system for your business. If you improperly setup your system, you’re not going to be prepared when your startup finally gets launched. There is a careful process involved with this, which you can learn about by reading on.
Make Sure You Have a Plan
The biggest thing is that not only do you have to make sure that you have a plan, you need to make sure that you’re prepared for everything. Even the worst case scenarios. Create a clearly detailed project plan that the team can easily follow, including ensuring that you have a schedule and assignments for the different staff members setting up the VoIP system with you. The schedule and assignments are essential for ensuring that you stay on your current timeline so that you can have everything ready when you need it.
Do you foresee any problems with your plan? Is there the potential for some type of surprise to come up? You should start off your task of setting up your VoIP system by identifying the potential for problems so that you can anticipate them and have a good plan in place in case something does come up.
What Do You Need from Your VoIP Business Telephone System
You need to have a good understanding of what your business needs and whether or not VoIP has the solutions you need. There are so many different features that it can be easy to get lost in excitement, but you need to shape your business telephone system into something that works for your startup’s individual needs. You may think that because another company had great success with all these features, that it will work for you.
But, that’s not necessarily the case. Think really hard about what services you need from your voice system. Do you have remote working staff? Then you may want to work with something that has mobile device integration and conference calling capabilities. As a startup, there may not be a big budget for VoIP features, so you can add what you need right away and add more services as you grow if needed.
VoIP can have some problems with quality, though in many cases this is as a result of the network that was configured by your team or ISP. One thing that you need to do to ensure quality service is making sure that you have a cat-6 ethernet cable that runs at 250MHz. This is a faster solution that the 100MHz option, reducing any jittering that you may come across. There’s also the option to use a Jitter Buffer if this is still an issue for you.
You should also consider investing in a VoIP optimised router that is solely used for your VoIP system. This will ensure your voice data has priority, which means that you won’t have as many delays. Lastly, keep an eye on your network traffic. Using networking tools, identify and mark out your VoIP data so that you can prioritise this data.
Other Things to Consider
It can be a wise investment to install an additional internet connection to your office for your VoIP. Since phone calls are so crucial to your operations, investing in this is the best way to get the results you are looking for. This prevents issues with communications being down or slow. Even if your internet is slower, having the second line ensures that you can get your communications out when you need to.
It’s also important to ensure that you invest in the best security possible. There can be a lot of https://marketbusinessnews.com/financial-glossary/voip/rthreats to your VoIP system including hackers, people listening in on your calls, and other things that can destroy your phone system and hurt your business. Invest in the best anti-virus programs, ensure strong passwords, and ensuring that you have a firewall protecting your system.
It can be a daunting process dealing with a VoIP system for your business. When you have a professional company handle the process of setting up your VoIP system, you are more likely to be satisfied with the results. Additionally, this ensures that your system is set up correctly and efficiently so that you can focus on the other aspects of launching your startup.
Interesting related article: “What is Voice Over Internet Protocol?“