Considering the popularity of the PDF format invented in 1992, you have probably come across such files more than once. They are convenient for writing resumes, various marketing brochures, and documents. They are universal and can be used with equal ease by Windows, Mac, and even Linux users. And we are talking not only about the owners of PC but also mobile devices.
In other words, it is a universal workhorse that is as convenient as it is safe. Moreover, there are plenty of tools that allow performing a wide variety of useful actions with these files – convert to other popular formats, recognize text in them, as well as edit and extract data.
So for business, Portable Document Format is one of the best digital solutions for storing and sharing data. Therefore, let us examine in detail the advantages of PDF for business.
Options For Working With PDF Files
However, before we move on to a detailed review of the main advantages of Portable Document Format for Business, it is useful to dwell a bit on the options it offers for working with files. And there are quite a few of them, which in itself is a great advantage of Portable Document Format:
- Merge and disconnect files.
- Deleting and organizing pages.
- Changing the numbering of files.
- Conversion to DOCX, XLSX HTML, RTF, EPUB, JPG, PNG, and other formats.
- Adding passwords to open a file.
For all of these and many other functions, you can use both downloadable programs and numerous online services.
The Main Benefits Of Using PDF
Despite the long ascent to Olympus of the now popular PDF format, the fact remains that it is now literally ubiquitous. This is due to its indisputable merits, which first made it the leader and then the gold standard for document management in business.
More than 30 years have passed since the invention of PDF. And not only has it not slowed down in its popularity, but it has acquired a multitude of convenient and often even free tools that allow users to process PDF files in a matter of minutes in the most diverse ways.
Fixed Document Format
The portable Document Format is universal. In other words, the quality and format of its display do not depend at all on the operating system, device, or browser in which it is opened. A PDF file always looks equally good. However, this is not always true of other formats.
In fact, this is the main feature of the format that has made it a leader in such a good-naturedly conservative environment as a business. The consistency it provides guarantees the absolutely accurate transfer of information, regardless of the platform used.
Guaranteed Security
An equally important feature of this format is a wide range of useful features, including those that provide a high level of security. Today, setting passwords for users who can open a PDF file, as well as editing and encrypting them, are the default features. With their help, businesses get reliable data protection and can guarantee the confidentiality of their documentation
Compactness (File Storage)
Another equally valuable feature of PDF files is that they are much smaller in size than Word and other document formats.
In the absence of any high-resolution images, their size is usually measured in several megabytes. This enables businesses to save significantly on both physical media and cloud-based solutions for similar purposes.
Supported By Any Operating System
As we mentioned in passing, PDF files are equally well supported by all software platforms, including Windows, Mac, Linux, ChromeOS, Android, iOS, iPadOS, etc. All you need to work with them is a specialized program or an ordinary browser. In other words, it is the optimal solution for any business, no matter how big or small it is
Support For Non-Text Elements
The last “highlight” of PDF in this list is that it supports all kinds of content, including integrated media. Due to this amazing combination of multielement and multimedia capabilities with minimal file sizes, PDF is a clear leader even in comparison with RTF.
For this reason, companies can successfully use PDF files not only for traditional text, but also simultaneously for graphs, images, embedded content, tables, watermarks, embedded files, and other non-text elements. For this reason, Portable Document Format is a godsend for today’s interactive business.
PDF Is The Future Of Document Management Workflows
PDF has already demonstrated its unique versatility, which makes it the best solution not only for the present moment but also for the very distant future. In fact, the majority of companies have long since transferred all of their documentation to “digital” using PDF. And this once again testifies in its favor. This format is convenient, flexible, and suitable for solving any tasks facing the business.
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